ad council

Aug 30th Minutes & Report by David Flowers

Treasurer’s Report – YTD average $1549

Old Business:
a. Computer operating system – working out glitches with connection
b. Foyer – Janie, Kristina, David to work together on making décor decisions with a $500 cap before bringing it to Ad council
c. Online giving – Jon to try and make next meeting, Jon and David to add content to website regarding sending checks directly from bank accounts

New Business:
a. Finishing work - kitchen and landing – kick plates need to be installed, Janie and Kristina to look at vinyl scrap Janie has and see if it could go on landing, new knobs approved to replace worn-out white knobs in kitchen
b. Sunday school plans – service opportunities sheet (each team to make a short list of things they could use help with)
c. Church credit card – Janie and Kristina approved to be on credit card with $5000 limit
d. Mutual care fund – currently at $150, check back at end of year
e. Retreat update/plans – most members have not yet registered, more info to come

Reporting from Ministry Leaders
a. Worship – need musically-inclined help during service
b. Nurture – Penny power offering to be all of September, in the future split giving between PP and (other project? - forget the name??)
c. Community Life – Kristina to print off and laminate color coordinating chips (Veg, DF, GF) for those with special dietary needs
d. Outreach – have TOH discussion at next meeting
e. Facilities – staining playground is complete, fence complete

Preschool update – trees are out, grass sown, gaps in fence need to be filled (railroad ties for now?)

Report from PLT –  Elder rotation coming up, Retreat next week, VT students need rides (think on how we might fix that problem going forward.)

Next meeting date: October 18th, 2015 (after church)

Closing Prayer
Treasurer’s Report:    Ad Council Meeting, Sunday, August 30, 2015

2015 Year at a Glance Summary
 (Budget Based on Average Weekly Offering of $1692)

Beginning Operating Balance: 42,943.32         

January Operating Balance: 41,670.70         Jan Average Offering: 1545
February Operating Balance: 41,570.72        Feb Average Offering: 1614
March Operating Balance: 41,469.86             Mar Average Offering: 1567    
April Operating Balance: 40,887.48               Apr Average Offering: 1648    
May Operating Balance: 41.510.07                  May Average Offering: 1525    
June Operating Balance: 39,332.04               Jun Average Offering: 1408    
July Operating Balance: 38,227.06                 Jul Average Offering: 1421    
Aug Operating Balance: 37,890.05                 Aug Average Offering: 1665    
 YTD Decrease        5053.27          YTD offering average    1549

Designated funds as of August 30, 2015:
CC Offering is $281.39;  VBS is $474.29;  College Ed Fund is $0.00;  Cedarwood Preschool Fund is $5,124.34;  Cedarwood Preschool Scholarship fund is $717.50;  Capital Improvement Fund is $8,027.15;  Tax fund is $0.00;  Mutual Care Fund is $148.99;  CMF Retreat Fund is $472.19;  Compassion Fund $0.00; Youth Fund is $556.22;  Piano Fund is $1,202.60;  Babysitting Fund is $20, and Audio Visual Fund is $67.75.  

The forwarding balance of all funds is $54,982.47

Second quarter financial report was distributed.
Special Offering for Malawi Missions was $500
Special Offering for Gospel Hill AV was $230 ($270 added from Capital Improvement)
Vacation Bible School Expenses totaled: $462.52
Walking Roots Band Offering was $170 ($330 added from Speaker Fund) plus an additional $100 donation was received later.  WRB received a total of $600.

May 5th Minutes & Report by David Flowers

Pastoral Evaluation w/ J. Mark – very positive reviews! Mark shared praises/concerns; two things Mark asked us to think about 1) reviewing the structure of the church, how things get done, 2) craft the budget to facilitate current mission and vision.

Treasurer’s Report – Giving is up $1648; losing average of $500 this year vs $1000 in 2014

Old Business:

a. Spring Cleaning Update – receipts turned in = less than expected ($30 paid out)

b. Computer operating system – getting there - still waiting for Office to get here

New Business:

a. Flooring Approval – cost $659 (good deal), Heatwoles will pay for installation

b. Gospel Hill AV need – Jon offering his time to help costs; CMF to offer $500; Total Estimate      is $5000, GH asking for $2500 from surrounding churches

c. Brochure – 300 brochures for $175 (come out of office supplies)

d. Chairs/Table – Estimate cost to be $250-$350, tabled to next meeting

e. 1) Online Giving, 2) Email/Site Updates, 3) Computer Stuff, 4) 501c3 – 1) Stripe 2-3% fee,          Paypal?, some concerns – needs further investigation and update at next meeting from Jon; 2) Jon adding email accounts; 3) site updates has budget of $275/yr (to be added to utilities budget); 4) Jon to look into cost vs time to register church

Reporting from Ministry Team Leaders

a. Worship – N/A

b. Nurture – Lanna organizing VBS; Discussed canceling SS for summer months and adding      10am coffee time (needs decision over email)

c. Community Life – Summer picnics – June- Park Picnic, July/August undecided; Baby shower for Middletons June 7th , Kristina would be responsible for 10am coffee time each Sunday of summer months

d. Outreach – Brochures

e. Facilities – N/A

Preschool update – Still need to stain playground; grass to be reseeded this summer; registration is full

Report from PLT –  In “praying” stage for Journey evening service – to start potentially in Fall

Next meeting date: June 2nd @ 6:30

Closing Prayer

2015 Year at a Glance Summary

(Budget Based on Average Weekly Offering of $1692)

Beginning Operating Balance   $42,943.32

January Operating Balance       $41,670.70

Jan Average Offering       $1,545

February Operating Balance     $41,570.72

Feb Average Offering      $1,614

March Operating Balance         $41, 469.86

Mar Average Offering     $1,567

April Operating Balance           $40,887.48

Apr Average Offering      $1,648

YTD Decrease                           $2,055.84

YTD offering average     $1,592

Designated funds at the end of April 30, 2015:

CC Offering is $331.76; VBS is $718.09; College Ed Fund is $0.00; Cedarwood Preschool Fund is $8, 017.38; Cedarwood Preschool Scholarship fund is $697.50; Capital Improvement Fund is $8,407.79; Tax fund is $0.00; Mutual Care Fund is $148.99; CMF Retreat Fund is $472.19; Compasssion Fund $0.00; Youth Fund is $556.22; Piano Fund is $1,202.60; and Audio Visual Fund is $67.75. The forwarding balance of all funds is $61,490.75.

Unbudgeted Expenses: (Facility)

            Outdoor Easter/Spring Spruce-Up                        $232.36

            Small Group Spring Cleaning             $  78.01



Kitchen Floor Replacement Quote: (Carpetland)

            Sienna Winter Frost Vinyl (gold grade)  276 yds @ $2.10         $579.60

            Adhesive                                                            2        @ $40.00        $80.00

                                                                                                CMF Total            $659.60

            Installation will be covered by Heatwoles